Once you have people answering your survey, you can also access the reports:
Options at the top of the screen:
Filter allows you to refine your survey results to just look at a single or multiple elements. For example if you have asked respondents which Sector they work in and then which hospital, the filter function will allow you to see only those who have answered Acute Sector and GRI:
You can add in multiple filters to refine your survey results. This function is one of the reasons why it is important to consider your report when designing your survey. For example if you ask respondents to put in a Post Code in the contact form it will then be difficult to filter by this as it’s an element within a question. If however, you have a single selection question of Which post code are you and respondents have to select from a predetermined list, then a filter can be used in your report.
This function allows you to set up groups and then compare one group/answer with another:
Test answers- this allows you to create test answers using the data that you already have. This is mostly used to show what the report would look like if the survey responses were all filled in . It is very unlikely that you will have to use this setting.
This allows you to combine multiple reports in the same way as the previous combine reports function (which will only combine 2 reports together) .
This function also allows you to create automatically filtered reports – so you can filter in all the chosen reports for only those respondents who are Acute Sector and work in GRI.
This function allows you to select answers given at a certain time – so you can compare the answers given in the first week your survey was released to those given in the last week.
Layout allows you to amend the way that your report is set out. This includes changing the type of charts and the way they are presented. This setting is often used in conjunction with “Add elements”.
Add elements if often used in conjunction with Layout. It allows you to create an index and order things – such as presenting chats side by side. Using these tools along with the Add free text and contents menu means that you can write most of your finished report from within Webropol.
The Analytics tool is more commonly used with surveys. But it allows you thematically analyse the answers to any open questions that you’ve used. It automatically produces a word cloud which shows you the most used words, which can then be used to theme the answers.
Finally – Export and share allows you to export your report or share it. If you export it (for example to Excel) you will be given presentation options.
Combined reports (for comparisons between surveys)
This is really handy if you want to compare entire reports, for example pre and post training surveys, or a survey you did last year compared to this year.
First things first you can only do this if you make sure that your surveys are identical - ie. the same questions using the same questions types with the same options all in the same order. You can still change the title and the wording if you need to.
The easiest way to do this is create one survey, then when you are happy with it clone it and make edits to the wording of the second one if you need to.
To clone a survey - find your survey in your survey folder. Next to the little wheel there is a down arrow - click on it, then click on the option "Copy Survey"
Next, go to the copied survey and rename it, in the same way as detailed above - click on the arrow next to the wheel and its the first option on the list. See below:
Now you can open up your second survey and make amendments to the language only - do not change the question types, or order of any of the options or questions.
Once your data collection is complete for both surveys, go into the Reports tab - doesn't matter which one. In this example I have a pre and post training questionnaire, and I am using the report tab in the post training questionnaire.
Click on the Combine Reports icon
In the next box you can search for your other survey using a word from the title, or your username. Tick the tick box of the other survey and hit Combine
You will then be asked how you want to present the graphs of the combined report, I tend to use the first one, but you can select whichever you prefer.
And here is what a combined question report looks like:
You can also still do a filter report on a combined report, so in this example I want to see the responses of just the Band 5s (note you can only filter by a closed question type).
Stay within the Combined Report, then click the first icon 'Filter' Select from which of the original surveys you wish to apply the filter in (as they should both be the same this shouldn't matter). Then click the question and option you want to filter by. Then click on Apply.
To review the the actual reports created as part of this example see the following links: