Criteria required for requesting a new shared drive or teamsite

The following guidance should help you decide if you need a new shared space before you apply to the IT department.

What shared spaces are for

1. These spaces are for business records (i.e. everything else that is not a patient or clinical record.
2. These shared drives and team sites are for working together with your team or department.
3. To support a new service or purpose not supporting by existing shared spaces.

What they are not for

1. Cannot be used for storage of information or data taken from a patient management system. 
2. These cannot be used to replace personal or indiviudal drives.
3. A new one cannot be used as a short cut to sorting out existing shared drives.

Mandatory Requirements

1. If you are going to get a new one which will pull over content from other shared drives, then those old ones must close.
2. The BCS must be used as a structure to store records.
3. A named contact must be provided - and signed  up to the BCS helpcentre to ensure receipt of any updates.