We are currently working on a guidance document to help with version control of your documents. 'Follow' this article to be the first to know when we publish it.
In the meantime, the following example we use for Library Network documents may be helpful to you:
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Title: |
NHS Greater Glasgow and Clyde Business Classification Scheme |
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Date Published/Issued: |
March 2016 |
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Date Effective From: |
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Version/Issue Number: |
0.3 |
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Document Type: |
Framework |
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Document Status: |
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Consultation: |
NHSGGC functional areas |
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Scope of Document: |
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Objective: |
Outlines NHSGGC’s Business Classification Scheme Framework |
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Author: |
NHSGGC Library Network |
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Owner: |
NHS Greater Glasgow and Clyde |
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Approver: |
Endorsement by PRSA RMP Steering Group |
Approved by and Date: |
PRSA RMP Steering Group |
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Contact: |
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File Location: |
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Revision History:
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Version: |
Date: |
Summary of Changes: |
Name: |
Changes Marked: |
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0.1 |
09/02/2016 |
Initial Draft submitted to Knowledge Services Manager |
MK |
|
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0.2 |
12/02/2016 |
Amendments made post RMP group meeting held 11/02/16
Diagram 1 amended, Appendix 2 amended BCS format, and contents pages amended. |
MK |
|
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0.3 |
15/03/2016 |
Amendments made in response to feedback on version 2 from Alistair Tough received 03/03/16
Added L3 term “Fleet Management” Added L3 term “Archive Services” |
SH |
|
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0.3 |
17/03/2016 |
Reference to eESS as a L3 Term under HR changed to “HR System” The term CEDAR removed from eFinancials |
MK |
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0.4 |
23/03/2016 |
Minor grammatical edits made |
KM |
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0.5 |
20/04/2018 |
Introduction amended |
CD |
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Guidance
So, include:
- The new version number
- The name of the person making the change
- The purpose of the change or the change itself
- The date of the change
Additional example:
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Version Number |
Author |
Purpose and Change |
Date |
|
0-1 |
Jane Smith, Assistant Project Manager |
First draft – sent to project manager. |
11/07/2017 |
|
0-2 |
Jane Smith, Assistant Project Manager |
Consultation draft – sent to steering group. |
25/09/2017 |
|
0-3 |
Jane Smith, Assistant Project Manager |
Second consultation draft – sent to steering group. |
08/11/2017 |
|
1-0 |
Jane Smith, Assistant Project Manager |
Final version – approved by Project Board. |
11/12/2017 |
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1-1 |
Jane Smith, Assistant Project Manager |
Revision of project milestones. |
21/02/2018 |
|
1-2 |
Jane Smith, Assistant Project Manager |
Approval by Project Board. |
01/03/2018 |
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