Often the preferred way of sharing information is to write a report. Here are some ideas to help you get started.
- Be concise and try to follow the suggestions set out below.
- Make sure that you include a title, author, table of contents, introduction, any techniques or methods you used, the results of what you did, some reflection on what you did and the results you found, including anything that you might do differently if you had to do this again, and your conclusions.
- If you have quoted or talked about something you found in a published source remember to include a reference page at the end giving full details of the title and author of the work you used and where you found it. In the case of journal articles or essays for example you would quote the title of the journal or book the work was contained in. For a journal you would give the volume, part number, year of publication and page numbers. For a book you would also include the publisher, place year of publication and the edition if relevant, and, if it was a chapter or essay within a book, the editor of that book.
- If you have extra information that you want to include for example diagrams, or samples of something these can be included as appendices in a separate section at the end of your report.
Try and make this sum up the contents as clearly as possible.e.g.
Book buying: a review of factors influencing collection management and projected collection growth in the NHS GG&C Library Network
Rather than: Book buying in NHS GG&C.
This is where you tell your readers why you did this work in the first place. Outline how the project/pilot came about and what you were hoping it would achieve.
The place where you outline what you did. Who were your stakeholders? Patients? Library users? Other teams such as IT or Comms? How were they identified? What process did you put in place? Did you create a new way of doing something? Make changes to an existing process? Did you stop doing something?
Self-explanatory really. What was your outcome?
What worked well in your methodology? Were there any limitations? If you had to do this again is there anything you would do differently? Is there anything other than your intervention that might have caused the result to turn out as it did? If things did not turn out as you expected can you give any reasons for this?
Summary and conclusions
Concisely state what you conclude from your work (From the results of this project we conclude that X works better than Y, or that X is effective, or that there is no difference between X and Y or that our results are inconclusive and further work needs to be done to ascertain…or X is not effective. State also what any next step will be. Will you be implementing the process as a full service or procedure? Will you be recommending or undertaking further work to clarify your findings? Or will you be recommending that this change or new process is not continued?